Picture this: Your small but fast-expanding company has an influx of new clients, ramping up marketing, and scrambling to keep the books straight—all while drowning in a sea of forms, documents, and software systems. Data entry might not be the most glamorous part of scaling up, yet accurate record-keeping, customer insights, and smooth operations depend on it. According to a 2024 survey by Business Automation Weekly, 57% of small to mid-sized companies are grappling with “data overload.” That’s a lot of pressure on businesses already trying to do more with less.

A Leaner, Meaner Budget

Bringing data entry in-house can quickly balloon your overhead thanks to salaries, benefits, and the cost of maintaining physical office space. Outsourcing allows you the freedom to pay only for the services you need, when you need them. If you’ve got a seasonal spike in invoices or product SKUs, you can scale up without breaking the bank—and scale back just as easily.

Better Than DIY Accuracy

Professional data entry specialists live and breathe precision. They spot inconsistencies before they explode into invoice errors or messed-up inventory counts. It’s the difference between a nightmare audit down the road and a spotless ledger that builds confidence with investors and customers alike.

Scale at Your Own Pace

Launching a new product, conducting a survey, or running a promotion? Outsourcing gives you the agility to handle sudden data surges. When the rush dies down, you can easily adjust your data entry needs without wrestling with hiring or layoffs. This flexibility is particularly useful for businesses in growth mode.

TL;DR

Outsourcing data entry is a strategic move that ramps up efficiency and alleviates the burden on your core team. If your small business is nearing a tipping point with data management, it might be time to get help from data entry specialists. ViaHire can connect you with vetted professionals who’ll keep your records pristine—so you can stay laser-focused on innovation, customer satisfaction, and future growth.

Data entry specialists play a key role in managing a company’s databases, invoicing systems, and customer information. Although it might sound straightforward, the job demands a unique blend of speed, accuracy, and organizational expertise. In fact, a 2025 Skills Report by AdminPro found that data entry errors account for up to 20% of all operational inefficiencies. So, what makes a standout data entry specialist?

In a 2025 survey, over 60% of data entry roles are now performed remotely, indicating a significant shift from traditional office-based setups. If you’re curious about what lies ahead, here are some key trends shaping the future of data entry.

Increased Automation

Software and AI-driven tools are taking over repetitive tasks like form filling and data validation. This doesn’t eliminate the need for human workers but shifts their focus to quality control and handling more complex or nuanced data sets.

Specialization in Industry-Specific Data

Companies are looking for data entry clerks familiar with particular fields—like healthcare, finance, or e-commerce. Specialized knowledge ensures accuracy in industry-specific terminology, codes, and regulatory requirements.

Hybrid Roles and Skill Sets

Data entry is increasingly merging with other administrative tasks, such as data analysis or customer support. Clerks proficient in multiple areas—like CRM usage or light project management—are becoming more sought after, adding value beyond simple data entry.

Flexible and Remote Work Opportunities

The rise of cloud-based software means data entry can be done from anywhere with an internet connection. This flexibility benefits both employers and employees, allowing businesses to tap into a global talent pool and clerks to work from the location of their choice.

Focus on Data Security

With sensitive information being transferred and stored online, data security is paramount. Companies are investing in encrypted platforms, multi-factor authentication, and ongoing training to ensure remote data entry clerks maintain high security standards.

Remote work and technological advancements are redefining how clerks and businesses interact, making the field both more versatile and more complex. If you’re looking for skilled data entry clerks who understand these trends, ViaHire can connect you with professionals ready to handle your data securely and efficiently.